How to create functional labels for the changing office

“The world is changing, and with it the way we are used to working is changing.” Brother Italy

Functional and intelligent labels can lighten the mental and operational load in Offices and Professional Studies, improving the dynamics of internal and external work and communication.

In addition to facilitating and speeding up the retrieval of documents, archives and folders, saving valuable time, it makes the management of paperwork, work orders, logistics, retail and warehousing more fluid through the use of a single device that is modular and can interface with all management architectures.

The basic premise for achieving these goals is to use a’high quality labeling machine, integrating all the necessary functions such as printing speed, durability, ease of use, high connectivity (Network Connectivity, Wi-Fi, Bluetooth, MFi – Made for iPhone, Airprint) and technologies that can be supported by all devices without problems.

What technical features an office labeling machine should have

• Thermal transfer;
• Two-color printing to highlight titles and subtitles of folders;
• Excellent consumable autonomy;
• Automatic cutter to speed up operations.

Recommended models: Brother QL-800 series

The choice of label printers may fall on Brother QL-800 series models: perfect for printing product, signage, price, address, office organization, barcode, qrcode labels, with even wireless printing from mobile devices; they offer bundled proprietary P-Touch label design software with database import functions.

Here you can read the
general guide to labeling machines
, with information and advice also on thermal transfer and consumables.

Request advice on the right labelers for YOUR office

How to label documents and folders in the office? 3 Good practices

• Summary first: no more than four words per label and a legible font should be used;
• The header should be capitalized to highlight what it is about, followed by the subheading. Labels must be legible even from a distance;
• Labels should be justified in the center to be immediately captured in the field of view.

What specifications should labels have for the Office.

• Not only signage but every label should be as clear and legible as possible;
• Long-lasting: prefer labels with strong and durable inks;
• QR-Code labels are very important in warehouse organization and logistics and give a very professional appeal;
• Customizable length based on what to label (folders, folders, drawers, signage);
• Ability to create and print from PC, Tablet or Smartphone;
• Resistance to water, chemicals, and sunlight (also applies to interiors based on label exposure to outdoor light from windows).

Our advice:

P-Touch Labels are perfect for long life and indoor and outdoor use.

Ask for more information.

Barcode Utility to automatically archive documents

With the Barcode Utility application, you can capture, manage and store barcoded business documents quickly and easily. A solution designed to bring significant savings in time and money: in fact, archiving and retrospective searching of documents will take place quickly. And if the barcode is not already on the document, it will be possible to produce it through Brother label printers.

The ideal choice for those who need to manage documents and archives

• Improving the capture, indexing, and security of document flows is critical to streamlining workflow within an office or business. Moving from paper-based processes to digital workflows is the key to any successful business.
• Brother scanning and archiving services offer the best solution for document management and electronic archives, with customized and easy-to-use solutions.
• Barcode Utility is the ideal solution for optimizing large scan volumes and for those looking for a simple software solution that can be easily integrated into the business workflow.

Source: Brother Italy

The best labelers for offices? Watchword, modularity

Thanks to the ease of use of the new labeling machine models, it is now possible to improve the internal dynamics and functionality and management of the office and professional practice.

From small shipping, to Covid signage, from logistics to warehouse management to reorganizing folders and essential documents, labeling us can concretely change and for the better our working lives.

The first effects of this change will be the recovery of time by having everything you need at your fingertips. Indeed, while document digitization with data storage has set a real milestone in contemporary document management, functional labeling represents an evolution in general office management capacity.

Naming things to make order works

“In our age, the world around us is shredded into poorly coordinated fragments, while our individual lives are fragmented into a succession of poorly connected episodes.” Zygmunt Bauman

To label means “to assign a strategic name” to things and also to identify in order to recall the information referred to (Treccani.it); it is used to make order and quickly retrieve documents, products and anything that cannot be stored digitally.

In an integrated economy, it is important to have what sociologists call “liquid time”: the ability to range smoothly and without unnecessary superstructure between analog and digital, for example.

The perfect, fluidity between the computer data and the physical data becomes the crux of a management policy that looks at concreteness, at quick problem solving: the retrieval of any information, from any medium, whether physical or digital, becomes an important tool in terms of competitive advantage.

The overused but ever-prevailing saying “time is money” has never been truer in the age of liquid society; if the concept could take on a critical meaning for a scholar like Zygmunt Bauman, who has dealt much of his life with the sociology of labor, interpreting it, instead, from the perspective of the organization of the work space, this becomes a symbol of efficiency; that is, finding what is needed and soon, almost immediately thanks to an organization based on precise, clear, clearly legible labeling, where paths in common areas are established and regulated in an exemplary manner.

Labeling to simplify processes

Good labeling (combined with transparent governance) can make complex environments such as administrative or business offices simpler and more readable.

Labeling machines, in essence, help to facilitate communication in the office, improving work dynamics by offering a kind of “behavioral gps” and an architecture of choice (signage of various kinds-Covid spacing), providing useful information immediately and clearly.

“Obstacles to navigability reduce freedom, even if people retain freedom of choice. Choice architecture, when useful, promotes easy navigation.” Cass. R. Sunstein “On Liberty” (Harvard Law School).

Labels to enhance Brand awareness and Corporate identity

From the office to the studio, it is important that your name, declined in terms of Brand is highly visible so that you can be recognized and identified with the services you offer. Office label printers are designed to clearly print the logos that, with a view to personalizing one’s business and corporate mission, should be placed on all labels, including those dedicated to signage.

What to prioritize when buying an office label maker

Without any doubt, “modularity.” In fact, what is needed is a device capable of Interface with all available devices, from the Pc to the smartphone, for instance, and to be able to work in any sphere, by means of a printing process that can produce different types of labels, adaptable to the specific needs of the office and the professional studio.

The purpose of office labelers is therefore to:

• Simplify work dynamics and interact with all software and databases, from warehouse to management;
• Label areas where customers, guests, employees (e.g., those arriving for an interview, a vendor, a delivery person, etc.) should wait;
• Facilitate workflow, with significant time and cost savings on staff training on multiple instruments;
• Save money on devices by having a single point of contact that can communicate with all devices.

Read who, what, how, when

The label printer aimed at professional and office environments:

• Print quality, durable labels, including in red and black and for every context;
• Dialogues with all types of digital archives and databases;
• Print clear, remotely visible labels of any size and for any application;
• Print with any type of connection and from any device (mobile, Pc, tablet).

Most importantly, it promotes saving money and time by avoiding the need to purchase more machinery: a’good quality labeling machine is able to provide for the main needs of an office, including analog filing, logistics and warehousing, integrating perfectly with the logic of the “smart office,” a changing office, modular, intelligent and fluid.

Which label printer to choose for Your Office?

Contact us for a free, no-obligation consultation with sales and operational rental solutions.

What is the best device for your business?

Office, catering, ambulatory, large-scale retail, delivery, grocery stores

REQUEST A CONSULTATION

Fastbrain Engineering S.r.l. is Brother Certified Partner and offers customized purchasing solutions tailored to the needs of professionals. It offers, in addition, pre- and post-sales support, including operational rental.

We are a central player in ICT wholesale distribution and one of the leading players nationwide in the IT and technology product distribution market. A key feature and competitive advantage is the selection of top brands and leading products in the most popular product categories.

Info:
info@fastbrain.it
| Tel 011.0376.054

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